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The Data Protection Act contains eight Data Protection Principles. These state that all data must be:

  • Processed fairly and lawfully
  • Obtained & used only for specified and lawful purposes
  • Adequate, relevant and not excessive
  • Accurate and where, necessary, kept up to date
  • Kept for no longer than necessary
  • Processed in accordance with the individual,s rights (as defined)
  • Kept secure
  • Transferred only to countries that offer adequate data protection

The Data Protection Act requires that appropriate security measures are in place to safeguard against unauthorised or unlawful access/processing of personal data.

Royal Arm Data Protection Act 1998 Chapter 29

Click here to access HMSO website



For patients of Langport Surgery, North Street, Langport, Somerset TA10 9RH

1                 INTRODUCTON

1.1              The law determines how organisations can use the personal information they collect.  This is underpinned by the Common Law Duty of Confidentiality together with legislation we must comply with including:

Data Protection Act 1998

Human Rights Act 1998

Health and Social Care Act 2012

1.2              Langport Surgery holds and uses the personal and confidential information of its patients for a number of purposes.  This notice sets out in general terms a summary of the type of information we hold about you, what we use if for and also who we may share your information with.

2                 INFORMATION HELD

2.1              Langport Surgery collects personal confidential information about you. This information may include (but is not limited to):

Your name, address telephone number, date of birth and next of kin

Appointment details, associated admissions

Correspondence, notes and reports

Investigations and test results

2.2              The practice uses this information for the following reasons:

to help inform the decisions that we make about your care

to ensure that your treatment is safe and effective, including any advice that may be provided as part of your care

to help us work effectively with other organisations who may also be involved in your care

3                 INFORMATION SHARING

3.1              Langport Surgery may share information held about you with other organisations to support:

For patient care:

to promote continuity of care by sharing your information with other professionals involved in your care

to promote safe care by sharing your information with other health care professionals who might be involved in your care such as emergency departments and out of hours doctor services

For planning and assurance:

to help protect the general health of the public

to manage and plan services for the future

to review the quality of care provided by the practice to ensure it remains effective

to help our staff review the care that is provided to ensure it is of the highest standard and to enable the continual improvement of care

to comply with a legal obligation

3.2              Organisations with which information is routinely shared with for the reasons set out above include but are not limited to:

For patient care:

Local hospitals

Emergency and out of hours services

For planning and assurance:

NHS England

Somerset Clinical Commissioning Group

Somerset County Council – Public Health service

4                 OPTING OUT

4.1              All patients have the right to opt out of allowing their personal information to be shared with other healthcare organisations.  If you wish to do this, please speak to a member of the practice staff.

4.2              For more detailed information about your rights and our responsibilities in respect of data protection, we have a number of information leaflets that are available in our waiting areas and reception, as well as further resources on our website.  Easy read format as well as information in other languages is available upon request.


5.1              Langport Surgery have a range of security measures in place to ensure that your information is held, and where appropriate, shared in a secure way.  Your patient record will only be accessed by those members of practice staff who are authorised to do so.

5.2              If you have any concerns about the way we handle your information, please speak to a member of the practice staff.

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